Police Records Clerk
4.
0 Elgin, IL Elgin, IL Full-time Full-time $49,791 a year $49,791 a year 19 hours ago 19 hours ago 19 hours ago CLASSIFICATION DESCRIPTION Position is responsible for records audit, report control, records maintenance and records retrieval and performs a variety of tasks in the performance of job functions.
GENERAL DEFINITION AND CONDITIONS OF WORK Merge field notes, case reports, supplemental reports and other related documents; inspect documents for accuracy; ensure all the necessary documentation is accounted for; and conduct follow-up on missing documents Collect and scan documents not limited to supplemental case documents, insurance requests, subpoenas, state's attorney's requests; associate documents to the relevant case in the police department's records management system Upload reports to DocView and CarFax Scan and file evidence related documents Maintain hardcopy offender registration files, historical arrest jackets, and supplemental case documents Maintain global subject jackets in the records management system; update information as appropriate; ensure there are no duplicate jackets and consolidate duplicate jackets Geoverify addresses in the records management system Process requests for local background checks and crash reports Process subpoena and state's attorney's office requests for police department documents, video recordings and tapes within the specified timeframe to meet the court deadline Comply with court orders of expungement; ensure all documents pertaining to the defendant are purged from all police department files and records; network with the Juvenile Investigations Unit to process juvenile expungements Process Freedom of Information Requests for department records, to include body worn camera footage; release information in accordance with FOIA guidelines department policies; identify relevant documents/body worn camera footage and redact information/body worn camera footage, as appropriate; ensure legal review and make corrections as suggested by legal; and ensure information is provided to requestor within the time frame set forth in the FOIA act Process requests to preserve squad, body worn camera and building video; designate preservation in respective server Run edits on Department of Transportation (lDOT) crash reports; make corrections as appropriate Review booking data to associate arrests to the respective case in the records management system Assist the fire department with capturing crash reporting for ambulance billing purposes Network with Public Works to create graffiti cases in the records management system Assign an alert to stolen vehicles in the records management system In conjunction with the deputy director of records, prepare the monthly UCR data for submission to the Illinois State Police Intake cash in exchange for requested police reports and fingerprint applications; ensure the cash balance is accurate Answer and field incoming internal and phone calls; provide customer service to citizens and employees Assist with special projects, as needed KNOWLEDGE, SKILLS AND ABILITIES Must be personable with strong written and verbal communication skills Ability to use good judgment and have experience working with the public Extensive and demonstrative knowledge of the use and application of MS Office Suite, electronic mail systems and the use of a personal computer required Ability to work independently and in a group environment Ability to perform duties requiring consistent accuracy and attention to detail ADDITIONAL INFORMATION Must possess a high school diploma or GED Hours:
This position works a Monday through Friday schedule, with rotating weekend hours.
Typical hours are 7 a.
m.
to 4 p.
m.
and 3-4 additional hours on rotating weekends.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Elgin, IL Elgin, IL Full-time Full-time $49,791 a year $49,791 a year 19 hours ago 19 hours ago 19 hours ago CLASSIFICATION DESCRIPTION Position is responsible for records audit, report control, records maintenance and records retrieval and performs a variety of tasks in the performance of job functions.
GENERAL DEFINITION AND CONDITIONS OF WORK Merge field notes, case reports, supplemental reports and other related documents; inspect documents for accuracy; ensure all the necessary documentation is accounted for; and conduct follow-up on missing documents Collect and scan documents not limited to supplemental case documents, insurance requests, subpoenas, state's attorney's requests; associate documents to the relevant case in the police department's records management system Upload reports to DocView and CarFax Scan and file evidence related documents Maintain hardcopy offender registration files, historical arrest jackets, and supplemental case documents Maintain global subject jackets in the records management system; update information as appropriate; ensure there are no duplicate jackets and consolidate duplicate jackets Geoverify addresses in the records management system Process requests for local background checks and crash reports Process subpoena and state's attorney's office requests for police department documents, video recordings and tapes within the specified timeframe to meet the court deadline Comply with court orders of expungement; ensure all documents pertaining to the defendant are purged from all police department files and records; network with the Juvenile Investigations Unit to process juvenile expungements Process Freedom of Information Requests for department records, to include body worn camera footage; release information in accordance with FOIA guidelines department policies; identify relevant documents/body worn camera footage and redact information/body worn camera footage, as appropriate; ensure legal review and make corrections as suggested by legal; and ensure information is provided to requestor within the time frame set forth in the FOIA act Process requests to preserve squad, body worn camera and building video; designate preservation in respective server Run edits on Department of Transportation (lDOT) crash reports; make corrections as appropriate Review booking data to associate arrests to the respective case in the records management system Assist the fire department with capturing crash reporting for ambulance billing purposes Network with Public Works to create graffiti cases in the records management system Assign an alert to stolen vehicles in the records management system In conjunction with the deputy director of records, prepare the monthly UCR data for submission to the Illinois State Police Intake cash in exchange for requested police reports and fingerprint applications; ensure the cash balance is accurate Answer and field incoming internal and phone calls; provide customer service to citizens and employees Assist with special projects, as needed KNOWLEDGE, SKILLS AND ABILITIES Must be personable with strong written and verbal communication skills Ability to use good judgment and have experience working with the public Extensive and demonstrative knowledge of the use and application of MS Office Suite, electronic mail systems and the use of a personal computer required Ability to work independently and in a group environment Ability to perform duties requiring consistent accuracy and attention to detail ADDITIONAL INFORMATION Must possess a high school diploma or GED Hours:
This position works a Monday through Friday schedule, with rotating weekend hours.
Typical hours are 7 a.
m.
to 4 p.
m.
and 3-4 additional hours on rotating weekends.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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